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  1. Click on Build Button to save your work.

 

AP will initiate the Build Payments concurrent process.

Once the Build Payments process is complete you should review your changes by printing a new Preliminary Payment Register

To print the Preliminary Payment register:

 


 

 

  1. Choose the following path:

Payments ► Entry ► Payments.

  1. Choose View, Find.

  1. Select the appropriate Payment Batch.

  1. Click on the button Actions

  1. Deselect Format Payments checkmark.

  1. Select Print Preliminary Payment Register.

  1. Click on the button OK

1.2 Formatting Payments

Once the Preliminary Payment Register has been verified the payments can be formatted for printing.

  1. Choose the following path:

Payments Entry Payment Batches

  1. Choose View, Find.

  1. Select the appropriate Payment Batch.

  1. Click on the button Actions.

  1. Select Format Payments & Print Now.

  1. Click on the Button OK

  1. Select View, requests, Find.

  1. Select The Format Payments Request.

.

1.3 Confirm Payment Batch

After the Formatting and Printing are finished you need to requery the Payment Batch form, when the Status field changes to Formatted you may proceed to the next step. Now you need to confirm whether all the checks were printed correctly, or is there any skipped or spoiled stock paper:

  1. Click on the button Actions.

  1. Confirm Payment Batch.

  1. Click on the button OK.

In the Confirm Payment Batch window enter the range of Checks:

 Printed

 Skipped (Not applicable as Honeywell uses bespoke)

 Spoiled (Not applicable as Honeywell uses bespoke)

 

  1. Click on Confirm.

AP initiates two concurrent processes, Confirm Payment Batch and Final Payment Register. Now your Payment Batch process is completed

1.4 Payment Batch sets

There is a new R11i functionality that allows the user to initiate more than one payment batches with a single payment batch submission. You set up a payment batch set which groups several payment batches together so you can simultaneously submit the selection, build, or format process for each payment batch in the set. This streamlines the process of submitting multiple payment batches for your bank accounts. This feature also supports the multi currency payment needs.

NOTE: For each payment batch set, define a separate payment document in thePayment Documents window. Each payment batch in the set must use a unique payment document.

2 Stop Payments

2.1 Stopping a Payment

 Choose the following path:

Payments ► Entry ► Payments

 Select from the menu bar:

View ► Find,

The following window will open

 Enter search Criteria

Page 8 of 8

End user Manual for Account Payable

 Click on save

The following window will open

 Select the stop payment  for stop payment

 To select multiple records, hold down the Ctrl key and click on each desired record.

 To select a range of records, click on the first record of the desired range then hold the Shift key down and click on the last record of the desired range with your mouse to highlight the selected range.

 To select all records, select Edit from the bar menu and choose Select All.

 To deselect all records, choose Edit from the bar menu and choose Deselect

 Click on Action button

The following window will open

 

 Check Initiate stop to stop payment

Payables will record and display the date and time of the Initiate Stop action.Payables will then ask you if are sure that you want to stop payment on the number of requests you have submitted.

 Click on OK

The Status field for this payment in the Payments form will change to: Stop Initiated. After stopping a payment you can either release the stop or void it.

1.1 Releasing a Stop Payment

  1. Choose the following path:

Payments ►Entry ► Payments.

2. Select from the menu bar

View ► Find,

The following window will open

3. Enter search criteria

4. Click on Find

The following window will open

5. Select the payment for stop release

6. Click on Action

 

  1. In the Payment Actions window check the Release Stop checkbox. AP displays and records the date and time of the release stop activity. AP will ask you to confirm the release stop request for the number of requests that you have submitted.

  1. Click on OK

Note: There is a Stop Payments Report available to review all stopped payments.

1.2 Voiding a Payment

This can be done either for a Negotiable or a Stopped payment.

  1. Choose the following path:

Payments Entry Payments.

  1. From the Menu bar, choose the following path:

View ► Find,

  1. Enter the search criteria.

  1. Click on Find.

The following window will open:

  1. Select the payments

  1. Click on Actions

The following window will open

  1. In the Payment action window check the void check box. Payable allows you to update the following fields

Name of the field

Content

Void date

The date on which you want Payables to record the void transaction

G L date

The transaction date you want the general ledger to record when posting the void payment entries

Invoice Action

The action you want AP to take on the invoices paid by that void payment. You can choose to place the invoices on hold, cancel the invoices, or do nothing with the invoices.

AP ask you to confirm the cancellation

  1. Click  on to continue

You can not reverse the void on a void paymentRemember to have the payment you want to void in your possession or have proof that it has been destroyed before you record it as void. There is a Void Payments Register available to review voided payments.

2 Payables Transfer to General Ledger

This program is run to transfers all accounting entries from payable to  GL. This data is then posted to General ledger

 Navigate to Other ► Request ► Run

 Choose the program Payable Transfer to General ledger

 Provide the following parameters and submit

Name of the field

Content

Set of Books Name

The set of books for which you want to transfer accounting information

Transfer Reporting Book(s)

Enter the reporting set of books to which it is also needed to be reported

Batch name

Name used to identify the batch in your general ledger. Journal Import creates a journal entry batch for each set of books and accounting period.

From date to date

Provide the accounting event dates for which you want to transfer accounting entries

Journal Category

Provide the category source

 Purchase Invoices

 Payments.

 Reconciled Payments..

 All: all journal categories. I

Validate accounts

 Yes

 No

Transfer to GL Interface

Select the level of detail in which you want to create journal entries

 In Detail. Do not summarize the entries. Transfer one accounting entry for each accounting entry.

 Summarize by Accounting Date. Summarize the accounting lines by account and date.

 Summarize by Accounting Period. Summarize the accounting lines by account and accounting period

Submit Journal Import

 Yes. Submit Journal Import, which will automatically create journal entry batches, headers, and lines from the accounting entries in the GL interface..

 No. Submit Journal Import later, through in General Ledger.

3 Open and Close Period

3.1 Period control status

Status

Control

Future

Payables allow invoice entry and accounting in a Future period. Payables do not allow payment entry or payment voiding in a Future period.

Open

You can record transactions and account for them in an Open period.

Closed

Payables do not allow transaction processing in a Closed period. You can reopen a Closed period if the corresponding general ledger and purchasing periods are also Open. You cannot close a period in which any of the following conditions exist

 Outstanding payment batches.

 Future dated payments for which the Maturity Date is within the period but that still have a status of Issued.

 Unaccounted transactions.

 Accounted transactions that have not been transferred to general ledger

Permanently Closed

Payables do not allow transaction processing in a Permanently Closed period. You cannot reopen a Permanently Closed period.

3.2 Open a Period

1. Navigate to Accounting ►Control Payables period

  1. Click on the period status and select open period

Page 9 of 9

End user Manual for Account Payable

1.1 Close Period

  1. Navigate to Accounting ►Control Payable period

  1. Click on the period status and select open period

Page 1 of 1



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