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Introduction

Before we start to understand How to create an Absence Plan first try to understand what an Absence Plan is and why is it required.

In real life Absence Plan holds a different meaning than that of the one meant in Fusion Applications.

In real life Absence Plan for an individual (or for that matter for a Working individual) relates more to a question which is generally asked by his Manager

What are your Absence Plans?

and he would generally respond stating I will be on leave on so and so dates.

But in context with Fusion Applications an Absence Plan (I feel the naming convention isn’t correct it should have been called Accrual Plan but that again is incorrect as Absence Plans are even those which are of qualification and No-Entitlement Type, details about the same in Absence Plan Types Section) could be imagined as a Bucket.

Yes, I mean a Bucket as we know.

Let’s for time being say an Absence Plan is an Absence Bucket and I call it as a Bucket as it is supposed to hold:

Leave / Absence Balance

Anything and everything around the Entire Absence Plan surrounds around this single piece of information usually called ‘Absence Balance’

Different Items related with an Absence Plan and their association with Absence Balance follows:

Absence Plan

A name given to a set of rules / guidelines which define how the absence balance will be assigned and maintained

Legislation

Geography / Country where this Absence Balance is Maintained. For Example, if we are doing Absence Plan setup for India Legislation would be India, if we are doing for USA it would be United States and so on....

Plan Type

An attribute which defines how the Absence Balance would be calculated / paid.

For example:

If Absence / Leave Balance is paid to employees as a result of an event such as childbirth, illness or injury it is called Qualification Plan Type Absence Plan

Typical Example Being Hospitalization Leave.

If Absence / Leave Balance is paid to employees as a result of accumulation / accrual it is called Accrual Plan Type Absence Plan

Leaves like Annual Leave, Vacation Leave fall into this category

If Absence / Leave Balance is paid without having any track, then we referred to them as No-Entitlement Plan Type Absence Plan

Marriage Leave, Compassionate Leave. fall into this category

Plan Term

This is basically the entire time period for which the absence balance has the validity.

For Example

Plan Term: Calendar Year

Start Day: 01

Start Month: 1

Means the Absence Plan will start on 1st day of 1st month (i.e. 1st January) and run till the end of calendar year i.e. 31-Dec

Plan Term: Calendar Year

Start Day:  01

Start Month:  2

Means the Absence Plan will start on 1st day of 2nd month (i.e. 1st February) and run till the end of calendar year i.e. 31-Dec

Plan Term:  Calendar Year

Start Day:  05

Start Month:  10

Means the absence Plan will start on 5th day of 10th month (i.e. 5th October) and run till the end of calendar year i.e. 31-Dec

Absence Plan UOM

Unit of Measure which states in which unit (either of Days / Calendar Days / Hours) will this Absence Balance will get measured

Accrual Method

Method of accruing Absence / Leave Balance.

It is of two types:

a) Frontloaded

The Entire Absence Balance is allocated at the beginning of the plan term

b) Incremental

The Absence Balance are accrued at regular intervals

Accrual Frequency

Frequency at which accrual happens. It is of two types Person Primary Frequency and Repeating Period.

If person gets his absence / leave balance at the start of payroll period, then the Accrual Frequency is of Person Primary Frequency Type

For Example:

Person Primary Frequency: Weekly

Means he gets paid every week (Employee has a Weekly Payroll Assigned / Attached to him) and same is true for his absence balance too i.e. absence balance is

received every week (in synchronization with his person primary payroll payment frequency).

Person Primary Frequency: Bi-Weekly

Means he gets paid once in row weeks (Employee has a Bi-Weekly Payroll Assigned / Attached to him) and same is true for his absence balance too i.e. absence

balance is received once in two weeks (in synchronization with his person primary payroll payment frequency).

Person Primary Frequency: Monthly

Means he gets paid once a month (Employee has monthly payroll assigned / attached to him) and same is true for his absence balance too i.e. absence balance is

received once a month (in synchronization with his person primary payroll payment frequency).

Person Primary Frequency: Quarterly

Means he gets paid once in quarter (Employee has a Quarterly Payroll Assigned / Attached to him) and same is true for his absence balance too i.e. absence balance

is received once each quarter (in synchronization with his person primary payroll payment frequency).

If person gets his absence / leave balance at the start of each instance of a Specific Repeating Time Period, then Accrual Frequency is of Repeating Time Period

For Example:

Repeating Time Period: Every Quarter of a Calendar year

Means he will accrue this leave once every 3 months in the Calendar Year.

Repeating Time Period: Bi Monthly

Means he will accrue this leave 2 times in a month.

Repeating Time Period: Every Quarter of a Calendar year

Means he will accrue this leave once every 3 months in the Calendar Year.

Repeating Time Period: Monthly

Means he will accrue this leave once a month.

Ceiling

This means the maximum Accrual / Leave Balance an employee can accrue / store within a particular accrual term

For Example:

If for a particular Absence Plan the ceiling value is 10

It means that the employee can accrue at max 10 leaves per year. If his balance becomes more than 10 then the same will be forfeited.

If for a particular Absence Plan the ceiling value is 20

It means that the employee can accrue at max 20 leaves per year. If his balance becomes more than 10 then the same will be forfeited.

Carryover

This means the Absence / Leave Balance an employee can carry forward (take along with him) to next accrual term

For Example:

If for a particular Absence Plan has carryover as 50

It means that the employee can carry forward 50 leaves per year. This carry forward value would keep accumulating until ceiling value is reached

So if ceiling is 100 and employee has already carried forward 50 leaves from first year and again 50 from next year then he cannot carry forward leaves for 3rd year.

If for a particular Absence Plan the carryover as 60

It means that the employee can carry forward 60 leaves per year. This carry forward value would keep accumulating until ceiling value is reached

So if ceiling is 100 and employee has already carried forward 50 leaves from first year and again 50 from next year then he cannot carry forward leaves for 3rd year

Vesting Period

This is the Time Period during which Employees can accrue leave but cannot apply leave

For example, if a Plan starts on 1st January and has a vesting period of 1 month then the first leave which an employee can take would be a date after 1st February (1st January + 1 month). He would anyways be allowed to accrue during the entire January Month

Absence Payment Rate Rule

Method to calculate payment during an Absence Period. (a period when employee is absent from work, but still needs to be paid)

For Example, if a Female Employee is on Maternity Leave for 6 months then at what rate should she be paid.

Final Disbursement Rate Rule

Method to calculate payment of accruals when plan participation ends (An Employee became a Contractor from Regular Employee so his eligibility for Annual Leave comes to an end, but he has already had a positive balance of say 10. Now if the payroll is integrated with absence then employee needs to be paid for this accrued balance. This rate talks about the same Disbursement Rate Rule).

Discretionary Disbursement Rate Rule

Method to calculate payment when paying out part of accrual balance (An Employee resigns a company and he has a notice period of 30 days, he has served 25 days of notice period and he has an accrual balance of 10 days. Due to some emergency he has to go to his hometown and he seeks immediate relieving. In this case the company may decide to deduct his 5 days from Accrual balance and pay for the rest 5 at a discretionary rate).

Liability Rate Rule

Method to calculate cost of accrual balance to determine employer liability (An Employee resigns a company and he has a notice period of 30 days, he has served 25 days of notice period and he has an accrual balance of 10 days. Due to some emergency he has to go to his hometown and he seeks immediate relieving. In this case the company may decide to deduct his 5 days from Accrual balance and pay for the rest 5 at a discretionary rate and the rest 5 days will be paid at the Liability Rate).

Business Requirement

Now since we are aware of some of the most commonly used terms for an absence plans we should try to create one absence plan. Requirement is to create an Absence Plan with Absence Plan type as Accrual and Accrual Method as Incremental

We have the following requirement:

Absence Plan Type: Accrual

Accrual Method: Incremental

Accrual UOM: Days

Accrual Values: If Length of Service is < 3 years then Accrue 10 days, have a ceiling of 100 days and carryover of 50 days.

If Length of Service is < 3 years and Length of Service >= 5 years then Accrue 12 days, ceiling of 120 days and carryover of 60 days

If Length of Service is > 5 then Accrue 15 days, have a ceiling of 150 days and carryover of 75 days

Vesting Period: If Legal Employer is Vision Corporation Then Vesting Period is 90 Calendar Days Else Vesting Period is 30 Calendar Days

Absence Payment Rate Rule: Provide a Sickness Rate If the Employee is taking a Leave of Type Sick and Flu else use Hourly Rate

Final Disbursement Rate Rule: If Employee is of Hourly Salaried type use Hourly rate, if he is Regular Employee provide Annual Salary Rate

Discretionary Disbursement Rate Rule: If Employee is of Hourly Salaried type use Hourly rate, if he is Regular Employee provide Annual Salary Rate

Liability Rate Rule: If Employee is of Hourly Salaried type use Hourly rate, if he is Regular Employee provide Annual Salary Rate

We would be using Fast Formula (reasons supporting the same provided alongside) for the following attributes:

**Accrual Values: This can be achieved using an Accrual Matrix but we would like provide maximum flexibility and hence Fast Formula

Vesting Period: This requirement can only be achieved using Fast Formula

**Absence Payment Rate Rule: This requirement could have been met using the ‘Rate Definition’ option but for flexibility we have used Fast Formula

**Final Disbursement Rate Rule: This requirement could have been met using the ‘Rate Definition’ option but for flexibility we have used Fast Formula

**Discretionary Disbursement Rate Rule: This requirement could have been met using the ‘Rate Definition’ option but for flexibility we have used Fast Formula

**Liability Rate Rule:  This requirement could have been met using the ‘Rate Definition’ option but for flexibility we have used Fast Formula

 

**Note: By Allowing Flexibility we mean in case there are additional complex logic in future then we can add the Fast Formula Code in the existing FF defined.

 

Justifications For Using Fast Formulas:

 

While some might debate that the entire absence plan could well have been setup using standard setups / configurations (and I do agree to that) but the below are specific reasons for using Fast Formula here:

 

  1. Allows Flexibility of Adding Custom Logic (If required by customer at a Future Date)

 

Fast Formulas (Details in a separate article) generally allows us to add conditional logics (IF-ELSE constructs) and provide a way to customize the seeded solution.

 

For Example

Say currently we want to have a condition that if

Employee Category is Hourly then use RateCode as ‘Hourly Rate’

Employee Category is Salaried then use RateCode as ‘Salaried’

 

But after few days customer has changed the requirement and now they even want to ensure that any Salaried Employee who has been on leave for most of time during the year would rather be paid in terms of hours worked (typical example being someone on Leave Without Pay)

 

IF

Employee Category is Hourly then use RateCode as ‘Hourly Rate’

Else if

Employee Category is Salaried and Employee Payroll Status is Currently on Leave without Pay then ‘Hourly Rate’ ------ new requirement

Else

Employee Category is Salaried and Employee Payroll Status is Active Payroll Eligible then ‘Salaried’

end if

 

Now in order to accommodate the new requirement you would need to create a completely new Absence Plan with new setups and that would have many implications but if we use Fast Formula this can be achieved by just adding a piece of if-else construct.

 

  1. Absence Plan Migration becomes a little easier

 

In all implementation projects setups needs to be once done in a Development POD (in EBS we referred them as INSTANCE) , and then the same is migrate to SIT, UAT , PRE-PROD and then PROD.

 

IF we use Fast Formula approach migration becomes simpler.

 

Perquisites for Setting up Absence plan ( using Fast Formula Approach):

 

You need to create multiple custom fast formula in the system (your POD) in the legislation where you want to create the absence plan.

 

Fast Formula Types Used in this Example:

 

There are 4 types of Fast Formula used in this example namely

 

  1. Global Absence Plan Duration

  2. Global Absence Accrual

  3. Global Absence Vesting Period

  4. Global Absence Plan Use Rate

Fast Formula Used in This Example:

 

There are 5 Fast Formula used in this example which are:

 

  1. AH Global Absence Plan Duration Formula

  2. AH Global Absence Accrual Formula

  3. AH Global Absence Vesting Period Formula

  4. AH Global Absence Plan Use Rate Selection Formula 1

  5. AH Global Absence Plan Use Rate Formula2

 

Formula Details

 

#

Formula Name

Formula Type

Formula Use

1

AH Global Absence Plan Duration Formula

Global Absence Plan Duration

For Custom Logic to calculate Absence Plan Duration

Sample Example Below.


Sunday

Any Other Day

Absence Duration (In Hours)  = 0

Absence Duration (In Hours) = 8.5 hours

2

AH Global Absence Accrual Formula

Global Absence Accrual

For Custom Logic to calculate Accrual, Ceiling, Carryover.

Sample Example Below.


Length of Service (LOS)

Less than 3 Years

Between 3 to 5 years

More than 5 Years

Accrual

Ceiling

Carryover

Accrual

Ceiling

Carryover

Accrual

Ceiling

Carryover

10

100

50

12

120

60

15

150

75

3

AH Global Absence Vesting Period Formula

Global Absence Vesting Period

For Custom Logic to calculate Vesting Period

Sample Example Below.


Legal Employer = Vision Corporation

Any Other Legal Employer

Vesting Period = 90 Calendar Days

Vesting Period = 30 Calendar Days

4

AH Global Absence Plan Use Rate Selection Formula 1

Global Absence Plan Use Rate

For Custom Logic to fetch the rate code required to pay employee in case of leave disbursement / encashment

Sample Example Below.


Absence Type = Sick / Flu

Any Other Absence Type

Rate Code = Sickness Rate

Rate Code = Hourly Rate

5

AH Global Absence Plan Use Rate Formula2

Global Absence Plan Use Rate

For Custom Logic to fetch the rate code required to pay employee in case of leave disbursement / encashment

Sample Example Below.


Employee Type = Hourly

Employee Type = Salaried

Rate Code  = Hourly Rate

Rate Code = Annual Salary Rate

AH Global Absence Plan Duration Formula

AH Global Absence Plan Duration Formula

Formula Name

AH Global Absence Plan Duration Formula

Formula Type

Global Absence Plan Duration

Description

If leave falls on a Sunday then the leave hours deducted from leave balance should be 0 for all other cases it should be 8.5 hours

 

Formula Text

 

/************************************************************************************

FORMULA NAME: AH Global Absence Plan Duration Formula

FORMULA TYPE: Global Absence Plan Duration

DESCRIPTION: This sample formula returns the duration based on effective date falls on Sunday.

Change History:

Name                 Date        Comments

--------------------------------------------------------------------------------------------

XXXXXXX             DD-MM-YYYY   XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

--------------------------------------------------------------------------------------------

 

************************************************************************************/

/*================ FORMULA SECTION BEGIN =======================*/

 

l_date=GET_CONTEXT (EFFECTIVE_DATE,'4712/12/31 00:00:00' (date))

l_weekday=to_char(l_date,'DAY')

If (l_weekday= '7')

then (

duration=0

)

else (

duration=8.5

)

/*================ FORMULA SECTION END =======================*/

return duration

 

 

AH Global Absence Accrual Formula

Formula Name

AH Global Absence Accrual Formula

Formula Type

Global Absence Accrual

Description

This sample formula applies the Accrual, Ceiling, Carryover, Proration Factor, Vesting Units, Vesting UOM, Carryover Proration and Ceiling Proration based on Length of Service and Accrual Plan the person enrolled into

 

Formula Text

 

/*****************************************************************

FORMULA NAME: AH Global Absence Accrual Formula

FORMULA TYPE: Global Absence Accrual

This sample formula applies the Accrual, Ceiling, CarryOver, Proration Factor, Vesting Units, Vesting UOM, CarryOver Proration and Ceiling Proration

based on Length of Service and Accrual Plan the person enrolled into.

Change History:

Name                 Date        Comments

------------------------------------------------------------------------------------------------------------

XXXXXXX             DD-MM-YYYY   XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

------------------------------------------------------------------------------------------------------------

*****************************************************************/

/*=========== DATABASE ITEM DEFAULTS BEGIN =====================*/

DEFAULT for PER_ASG_REL_ORIGINAL_DATE_OF_HIRE is '4712/12/31 00:00:00' (date)

DEFAULT for ANC_ABS_PLN_NAME is 'A'

DEFAULT for ANC_ABS_PLN_PLAN_UOM is 'H'

/*=========== DATABASE ITEM DEFAULTS ENDS======================*/

/*================ FORMULA SECTION BEGIN =======================*/

l_no_of_days=DAYS_BETWEEN(GET_CONTEXT(EFFECTIVE_DATE,'4712/12/31 00:00:00' (date)),PER_ASG_REL_ORIGINAL_DATE_OF_HIRE)

l_length_of_service=(l_no_of_days/365)

 

/* check if employee enrolled into this plan or not */

if (ANC_ABS_PLN_NAME='BM_US_ABSENCE_ACCRUAL_PLAN')

then(

if(ANC_ABS_PLN_PLAN_UOM ='H')

then(

if(l_length_of_service <3)

then(

accrual =10

ceiling = 100

carryover=50

prorationFactor=0.25

vestingUnits=40

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)

else if ((l_length_of_service =>3) and (l_length_of_service<5))

then (

accrual =12

ceiling = 120

carryover=60

prorationFactor=0.25

vestingUnits=30

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)

else if (l_length_of_service =>5)

then (

accrual =15

ceiling = 150

carryover=75

prorationFactor=0.25

vestingUnits=30

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

) )

else if (ANC_ABS_PLN_PLAN_UOM ='D')

then(

if (l_length_of_service <3)

then(

accrual =round(10/24,3)

ceiling = round(100/24,3)

carryover=round(50/24,3)

prorationFactor=0.25

vestingUnits=40

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)

else if ((l_length_of_service =>3) and (l_length_of_service<5))

then (

accrual =round(12/24,3)

ceiling = round(120/24,3)

carryover=round(60/24,3)

prorationFactor=0.25

vestingUnits=30

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)

else if (l_length_of_service =>5)

then (

accrual =round(15/24,3)

ceiling =round(150/24,3)

carryover=round(75/24,3)

prorationFactor=0.25

vestingUnits=30

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)

)

else if (ANC_ABS_PLN_PLAN_UOM ='W')

then(

if (l_length_of_service <3)

then(

accrual =round(10/120,3)

ceiling = round(100/120,3)

carryover=round(50/120,3)

prorationFactor=0.25

vestingUnits=40

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)

else if ((l_length_of_service =>3) and (l_length_of_service<5))

then (

accrual =round(12/120,3)

ceiling = round(120/120,3)

carryover=round(60/120,3)

prorationFactor=0.25

vestingUnits=30

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)

else if (l_length_of_service =>5)

then (

accrual =round(15/120,3)

ceiling =round(150/120,3)

carryover=round(75/120,3)

prorationFactor=0.25

vestingUnits=30

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)))

if (ANC_ABS_PLN_NAME='Sickness')

then(

if(ANC_ABS_PLN_PLAN_UOM ='H')

then(

if(l_length_of_service<3)

then(

accrual =12

ceiling = 120

carryover=60

prorationFactor=0.25

vestingUnits=40

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)

else if ((l_length_of_service =>3) and (l_length_of_service<5))

then (

accrual =13

ceiling = 130

carryover=70

prorationFactor=0.25

vestingUnits=30

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)

 

else if (l_length_of_service =>5)

then (

accrual =14

ceiling = 160

carryover=80

prorationFactor=0.25

vestingUnits=30

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25 ))

else if (ANC_ABS_PLN_PLAN_UOM ='D')

then(

if (l_length_of_service <3)

then(

accrual =round(12/24,3)

ceiling = round(120/24,3)

carryover=round(60/24,3)

prorationFactor=0.25

vestingUnits=40

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)

else if ((l_length_of_service =>3) and (l_length_of_service<5))

then (

accrual =round(13/24,3)

ceiling = round(130/24,3)

carryover=round(70/24,3)

prorationFactor=0.25

vestingUnits=30

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)

else if (l_length_of_service =>5)

then (

accrual =round(14/24,3)

ceiling =round(160/24,3)

carryover=round(80/24,3)

prorationFactor=0.25

vestingUnits=30

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

))

else if (ANC_ABS_PLN_PLAN_UOM ='W')

then(

if (l_length_of_service <3)

then(

accrual =round(12/120,3)

ceiling = round(120/120,3)

carryover=round(60/120,3)

prorationFactor=0.25

vestingUnits=40

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)

else if ((l_length_of_service =>3) and (l_length_of_service<5))

then (

accrual =round(13/120,3)

ceiling = round(130/120,3)

carryover=round(70/120,3)

prorationFactor=0.25

vestingUnits=30

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)

else if (l_length_of_service =>5)

then (

accrual =round(14/120,3)

ceiling =round(160/120,3)

carryover=round(80/120,3)

prorationFactor=0.25

vestingUnits=30

vestingUOM='C'

carryOverProration=0.25

ceilingProration=0.25

)))

Return accrual, ceiling, carryover, prorationFactor, vestingUnits, vestingUOM, carryOverProration,ceilingProration

 

 

AH Global Absence Vesting Period Formula

 

AH Global Absence Vesting Formula

Formula Name

AH Global Absence Vesting Period Formula

Formula Type

Global Absence Vesting Period

Description

This sample formula applies the Ceiling based on employment category. If the Employee belongs to a specific Legal Employer (Vision Corporation for this example) then his Vesting Period ( Number of Days after which he is allowed to use his accrued leaves) is 90 Calendar Days for any other Legal Employer it is 30

 

Formula Text

/********************************************************************

FORMULA NAME: AH Global Absence Vesting Period Formula

FORMULA TYPE: Global Absence Vesting Period

DESCRIPTION: This sample formula applies the vesting period based on employment category.

If the Employee belongs to a specific Legal Employer (Vision Corporation for this example)

then his Vesting Period (Number of Days after which he is allowed to use his accrued leaves) is 90 Calendar Days for any other Legal Employer it is 30 Days

Change History:

Name                 Date        Comments

-----------------------------------------------------------------------------------------------------------------

XXXXXXX             DD-MM-YYYY   XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

----------------------------------------------------------------------------------------------------------------

********************************************************************/

/*==============DATABASE ITEM DEFAULTS BEGIN =====================*/

DEFAULT for PER_ASG_ORG_LEGAL_EMPLOYER_NAME is 'Vision'

/*==============DATABASE ITEM DEFAULTS ENDS======================*/

/*================== FORMULA SECTION BEGIN =======================*/

If (PER_ASG_ORG_LEGAL_EMPLOYER_NAME='Vision Corporation')

then (

vestingUOM = 'C'

vestingUnits=90

)

else(

vestingUOM = 'C'

vestingUnits=30)

/*=================== FORMULA SECTION END =======================*/

return vestingUOM,vestingUnits

 

AH Global Absence Plan Use Rate Selection Formula 1

AH Global Absence Plan Use Rate Selection Formula 1

Formula Name

AH Global Absence Plan Use Rate Selection Formula 1

Formula Type

Global Absence Plan Use Rate

Description

This sample formula returns the rate code. We have defined two different rate codes namely Sickness Rate and Hourly Rate. If an individual chooses either an Absence Type of Sick or Flu the RateCode is Sickness Rate else its Hourly Rate

Formula Text

 

/***********************************************************************

FORMULA NAME: AH Global Absence Plan Use Rate Selection Formula 1

FORMULA TYPE: Global Absence Plan Use Rate

DESCRIPTION: This sample formula returns the rate code.

We have defined two different rate codes namely Sickness Rate and Hourly Rate.

If an individual chooses either an Absence Type of Sick or Flu the RateCode is Sickness Rate else its Hourly Rate.

Change History:

Name                 Date        Comments

---------------------------------------------------------------------------------------------------------------------

XXXXXXX             DD-MM-YYYY   XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

--------------------------------------------------------------------------------------------------------------------

***********************************************************************/

/*=========== DATABASE ITEM DEFAULTS BEGINS======================*/

DEFAULT for ANC_ABS_TYP_NAME is 'Sick'

DEFAULT for ANC_ABS_RSN_NAME is 'Cough'

/*=========== DATABASE ITEM DEFAULTS ENDS======================*/

/*================ FORMULA SECTION BEGIN =======================*/

if ((ANC_ABS_TYP_NAME='Sick’) AND (ANC_ABS_RSN_NAME='Flu'))

then (

rateCode='Sickness Rate'

)

else (

rateCode='Hourly Rate')

/*================ FORMULA SECTION END =======================*/

return rateCode

 

AH Global Absence Plan Use Rate Formula 2

 

AH Global Absence Plan Use Rate Formula2

Formula Name

AH Global Absence Plan Use Rate Formula2

Formula Type

Global Absence Plan Use Rate

Decription

This sample formula returns the Plan Use Rate. If an Individual is Paid on Hourly Basis his RateCode will be Hourly else it would be Annual Salary

Formula Text

 

/***********************************************************************

FORMULA NAME: AH Global Absence Plan Use Rate Formula2

FORMULA TYPE: Global Absence Plan Use Rate

This sample formula returns the Plan Use Rate. If an Individual is Paid on Hourly Basis his RateCode will be Hourly else, it would be Annual Salary

Change History:

Name                 Date        Comments

--------------------------------------------------------------------------------------------

XXXXXXX             DD-MM-YYYY   XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

--------------------------------------------------------------------------------------------

***********************************************************************/

/*=========== DATABASE ITEM DEFAULTS BEGIN =====================*/

DEFAULT for PER_ASG_HOURLY_SALARIED_CODE is 'H'

/*=========== DATABASE ITEM DEFAULTS ENDS======================*/

/*=========== FORMULA SECTION BEGIN======================*/

if (PER_ASG_HOURLY_SALARIED_CODE='H')

then (

rateCode='Hourly Rate'

)

else (

rateCode='Annual Salary Rate'

)

/*=========== FORMULA SECTION END======================*/

RETURN rateCode

 

Screenshots

 

 

Setup Steps

 

Each absence plan setup requires four Tabs to be filled namely:

 

  1. PLAN ATTRIBUTES

Contains Details about Plan Name, Description, Legislative Data Group, Processing Level, Conversion Formula Attached (used for Absence Duration calculation)

 

  1. PARTICIPATION

Contains Details about Basic Plan Details, Enrollment and Termination Rules

 

  1. ACCRUALS

Contains Details about Accrual Attributes like Accrual Formulas, Payment Percentage, Accrual Method, Accrual Frequency.

 

  1. ENTRIES AND BALANCES

Contains Details about Balance Updates, Rates and Payroll Integrations

 

Navigation is as shown below:

 

Login to Fusion Applications -> Click on Navigator -> Click on ‘Setup and Maintainenance’-> In “All Tasks” Search for “Manage%Absence%Plan

 

Click on Create Button and populate the following details:

LABEL

VALUE

Effective As of Date

09/18/14

Legislation

India

Plan Type

Accrual

 

You may populate the following screen with above details



Populate Plan Attributes Tab:

This Tab Consists of 4 parts which are:

 

  1. General Attributes

 

  1. Plan Term

 

  1. Legislative Information (Optional Used for Populating Legislative Specific Absence Information. Not Applicable in this example)

 

  1. Descriptive Information (Optional Used for Populating DFF Fields If Created for Absence Plan. Not Applicable in this example)

 

Populate the following details in General Attributes Section as shown below:

 

General Attributes

LABEL

VALUE

Plan

XX AH Annual Absence Plan IN

Description

Annual Absence Plan Created for India

Plan UOM

Days

Legislative Data Group

IN Legislative Data Group

Status

Active

Enable Concurrent Entitlement

Unchecked

Processing Level

Assignment

Conversion Formula

AH Global Absence Plan Duration Formula

 

Populate the following details in Plan Term Section as shown below:

 

Plan Term

LABEL

VALUE

Type

Calendar Year

Calendar

 

Start Month

01

Start Day

1

Use the above details and populate the Plan Attributes Tab and the screenshot would look like:


 

Populate Participation Tab:

 

This Tab Consists of 2 parts which are:

 

  1. Enrollment Rules

  2. Termination Rules

 

Populate the following details in Enrollment Rules Section as shown below:

 

Enrollment Rules

LABEL

VALUE

Enrollment Start Rule

As of Event

Waiting Period UOM

Calendar Days

Duration

30

 

Populate the following details in Termination Rules Section as shown below:

 

Termination Rules

LABEL

VALUE

Enrollment End Rule

As of Event

On Employment Termination

LABEL

VALUE

Positive Accrual Balances

Checked

Negative Accrual Balance

Checked

On Loss of Plan Eligibility

LABEL

VALUE

Disburse Positive Balance

Checked

Recover Negative Balance

Checked

Use the above details and populate the Participation Tab and the screenshot would look like:

 

Populate Accruals Tab which consists of Accrual Attributes Section only.

Populate the following details in Accrual Attributes Section as shown below:

 

Accrual Attributes

LABEL

VALUE

Accrual Definition

Formula

Accrual Formula

AH Global Absence Accrual Formula

Payment Percentage

100%

Accrual Method

Incremental

Partial Accrual Period Formula

 

Accrual Vesting Rule

Formula

Vesting Period Formula

AH Global Absence Vesting Period Formula

Accrual Frequency Source

Person Primary Frequency


Use the above details and populate the Accruals Tab and the screenshot would look like:

 

Populate Entries and Balances Tab.This Tab Consists of 3 Sections which are:

 

  1. Balance Updates

  2. Rates

  3. Payroll Integration

 

Populate the following details in Balance Updates Section as shown below:

Balance Updates

LABEL

VALUE

Discretionary Disbursements of Accrual Balance

Checked

Accrual Balance Transfers Across Plans

Checked

Other Adjustments

Checked

Other Adjustment Reasons

Clerical Error , Compensatory

 

Populate the following details in Rates Section as shown below:

 

Rates

LABEL

VALUE

Absence Payment Rate Rule

Formula

Formula

AH Global Absence Plan Use Rate Selection Formula 1

Final Disbursement Rate Rule

Formula

Formula

AH Global Absence Use Rate Formula2

Discretionary Disbursement Rate Rule

Formula

Formula

AH Global Absence Plan Use Rate Selection Formula 1

Liability Rate Rule

Formula

Formula

AH Global Absence Use Rate Formula2

 

Populate the following details in Payroll Integration Section as shown below:

Payroll Integration

LABEL

VALUE

Transfer absence payment information for payroll processing

Checked

Element

Annual Leave

 

Use the above details and populate the Entries and Balances Tab and the screenshot would look like:

 

If this check box is not selected (Element field will not show a field value of Annual Leave rather it will be empty)

 

Once all the above setup is done Absence Plan Creation is complete.


Ashish Harbhajanka

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About the Author

Ashish Harbhajanka

 

Oracle Fusion HCM Techno Functional Consultant with overall 10 years of Experience in software industry with 5 years in EBS HRMS and rest 5 in Fusion HCM.

My areas of intesrest in Fusion HCM include :

a) Inbound Outbound Integration using FBL/HDL or BIP/HCM Extracts.

b) Fast Formula

c) BIP Reports

d) OTBI Reports

e) RESTFUL API / Web Service Call

f) Functional Setup

g) End to End Testing

h) Regression Testing

i) Preparing COnfiguration Workbooks

j) Creating Speed Solutions

k) Preparing User Guides

l) UPK

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