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Define Worker Availability in Oracle Fusion HCM
In Oracle Fusion HCM, the availability of a worker during a selected time period is automatically determined using:
• Absence entries during that period
• The work schedule that the worker presently follows
• Calendar events
The application searches for primary work schedules that were assigned to these workforce structure levels in the following
order:
1. Primary assignment of the worker
2. Position
3. Job
4. Department
5. Location
6. Legal Employer
7. Enterprise
If there is no primary schedule assigned to any of the workforce structures, then the worker availability is determined by:
• Absences
• Calendar events, if created for the worker's location or department
• Standard working hours defined for the worker's primary assignment
The following figure shows how worker availability is determined

If there are no calendar events created, then the application determines availability based on standard working hours and
absences   To determine availability, work schedules assigned to lower workforce structure levels take precedence over those defined at  higher levels. 

Scenario 1: You assigned a primary schedule at the enterprise level. However, since workers belonging to a particular
department in that enterprise follow different work timings, you assigned a different primary schedule to that department.
Results: The department's primary schedule determines worker availability because that schedule takes precedence over the
schedule defined at the enterprise level.
Scenario 2: In the same example, you assigned a primary schedule to a worker (primary assignment) belonging to the same
department.
Results: That schedule determines the worker's availability because a schedule assigned to the primary assignment takes
precedence over the ones defined at the department level and the enterprise level.
The following diagram illustrates this example:

The work patterns and exceptions that exist in the primary work schedule, and any absence entries during the selected time
period, impact worker availability.
Calendar Event Coverage Type
When you create a calendar event, you determine which set of workers the event must apply to. You must use one of these
types of hierarchies to determine coverage:
• Organizational
• Geographic
You create calendar events using the Manage Calendar Events task in the Setup and Maintenance work area. You create
the organizational or geographical hierarchies using the Manage Trees task in the Workforce Structures work area. For the
hierarchy to be visible when you create a calendar event, you must ensure that the hierarchy is active.
Organization Hierarchy
Use an organizational hierarchy to apply a calendar event to your workers' assignments on the basis of the department
that they belong to. For example, you want the Annual Sales Team Outing calendar event to apply to workers in the Sales
department and its subordinate nodes, but not the Research department.
Geographic Hierarchy
Use a geographic hierarchy to apply a calendar event to your workers' assignments on the basis of the country, or state they
belong to. For example, in the UK you may want to identify 2nd January as a holiday in Scotland but not in England, Wales, or
Northern Ireland.
Defining Calendar Event Coverage
When you use a geographic or organizational hierarchy for calendar event coverage, you can select which nodes in the
hierarchy to include in or exclude from the coverage. You can also override the calendar event name or its category for
a specific node in the hierarchy. You create calendar events using the Manage Calendar Events task in the Setup and
Maintenance work area.
Adding and Removing Coverage in a Hierarchy
You want to apply the New Phone System Training calendar event to all workers in your enterprise except those working
in the Support department. When an event applies to most of a hierarchy, it's efficient to use the Include tool to include the
whole hierarchy in the coverage and then use the Exclude tool to leave out the exceptions.
The following diagram shows how to include and exclude calendar event coverage in a sample organization hierarchy.

Overriding Coverage for Specific Locations
You have set up public holidays and other calendar events for workers at your India location and France location using a
geographic hierarchy. For six months, workers at your Bangalore location work closely with their counterparts in Paris on
a critical project. During this time, you want the Bangalore workers to follow the events you set for France. On the Manage
Locations page, edit the location information for Bangalore and set the geographic hierarchy to France.
The following diagram shows a sample geographical hierarchy where employees of a particular location share calendar events
of another country.

Overriding Coverage for Specific Geographic Levels
You have set up public holidays and other calendar events for workers at your India location using a geographic hierarchy.
However, you now want to set up exclusive regional holiday events for Bangalore and Hyderabad. On the Manage Locations
page, edit the location information for the user and set the geographic hierarchy to Hyderabad or Bangalore based on the
user's location. You now associate the user with calendar events defined exclusive for Hyderabad or Bangalore based on the
user's location. The following diagram shows a sample geographical hierarchy where employees of a particular location share calendar events  defined for their state or city. 


Overriding Coverage for Specific Employees
Some workers from your Hyderabad location are closely working on a project with their counterparts at your France location
for a year. For that duration, you want to change coverage for these employees so that they follow the calendar events you
set up for the France location. For each worker, open the Manage Employment page, and set the Geographic Hierarchy to
France.
Overriding the Calendar Event Name in a Hierarchy
You have set up the May Day calendar event for all locations in your enterprise. However, you want the event to be referred
to as Labour Day for your France location. On the Calendar Event page, select the France location node on your geographical
hierarchy and use the Override tool to enter a new name for the event.
Overriding the Calendar Event Category in a Hierarchy
You have associated the Good Friday calendar event with the Public Holiday event category and applied the coverage to all
departments in your enterprise. However, you want to change the event category to a voluntary holiday instead of a public
holiday for your Finance department. On your organization hierarchy, select the Finance node and use the Override tool to
select a different category.


Jayashree Prakash

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About the Author

Jayashree Prakash

Jayashree Prakash

Jayashree is a Oracle Fusion HCM certified consultant who has over fifteen years' experience with Oracle. She has worked as a consultant with several of Alberta's energy companies. She lives in Edmonton and her interests include staying active in the warmer months and vacationing in the Caribbean in the winter

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