This tutorial deals with Fusion Payroll, and how it functions. In this part, we will discuss the UIs related to Personal Payment Methods and Third Party Payment Methods in Payroll.

Payment Methods

As discussed in the previous part of the tutorial, Payment Methods are the definition of how the payments are handled through organisations and employees. They are the means by which the actual payment takes place, once the components of Payroll like balances, earnings and deductions, etc. are set up. There are three types of payment methods: Organisation Payment Methods, Personal Payment Methods, and Third Party Payment Methods.

Personal Payment Methods

It is the definition of how the payments are handled from the employee’s perspective (those within the organisation).

In case a personal payment method is not assigned to an employee, the Default Payment Method that is provided at the time of Payroll Definition will be utilised for that employee. (Please see the previous part of the tutorial for instructions on how to set a default payment method for a Payroll).

The task associated with it is Manage Personal Payment Methods.

1. Click on Manage Personal Payment Methods under Person in the Payment Distribution Work Area.

2. Search for the name of the person, i.e. the employee, and select the Legislative Data Group, then click on the Search button.

3. From the search results, click on the name of the person.

4. Click on the New icon (circled in the screenshot below) to add a personal payment method to the person.

5. Enter the details of the payment method. Use the dropdown to select the Organisation Payment Method (to specify the payment source). Click on the Save button followed by the Submit button on the top right-hand corner.

6. In case the Organisation Payment Method is through EFT, a bank account has to be added to the person. Use the New icon (circled in the screenshot below) to do so.

7. Enter the bank account details and click on the Save button.

Fig. 1 - Adding a new personal payment method. The New icon is circled

Fig. 2 - Adding an EFT payment method

Third Party Payment Methods

As discussed before, it is the definition of how the payments relating to external organisations and people who are not on the Payroll are handled.

When creating a Third Party Payment Method for an organisation, an Organisation Payment Method has to be provided. For a Third-Party Payment Method to a third party person, an Organisation Payment Method has to be provided along with the relationship with any employee within the organisation.

First, any third party has to be added by using the Manage Third Parties task:

1. Click on Manage Third Parties under Payment Methods in the Payment Distribution Work Area.

2. To create new third parties, use the New icon. To edit third parties, search for their name and click on the Edit icon.

3. After editing any necessary details, click on the Save button followed by the Submit button.

After the creation of the third parties, they are now ready for a payment method to be attached to them. The following steps instruct on how to do so:

1. Click on Manage Third-Party Payment Methods under Payment Methods in the Payment Distribution Work Area.

2. Search for the required third party using the name and Legislative Data Group and click on the Search button.

3. To create a new third-party payment method, click on the New icon.

4. Select the third-party type (Organisation or Person) and click on the Continue button.

5. Enter the details of the payment method. Use the dropdowns to select the Third-Party Name and the Organisation Payment Method. Then click on the Save button followed by the Submit button on the top right-hand corner.

6. In case of a third-party person, the Payroll Relationship has to be attached for the third-party person to an employee. Use the dropdown to select the required employee.

7. To add another Payroll Relationship, click on the Add icon to add a new employee as a relationship to the third party.

8. Click on the Save button followed by the Submit button on the top right-hand corner.

Krishnaa Lakshmanan

Add comment