This tutorial deals with Fusion Payroll, and how it functions. In this part, we will discuss about Balances, Balance Exceptions, and Balance Exception Reports.

Balances

A balance is a value that is accumulated over a period of time. The end result of a balance would be a value - be it money, hours, or any other numerical value. There are two main aspects to a balance: the period of time over which it is to be accumulated or calculated; and the input (feed) for the calculation of the balance.

The task associated with it is Manage Balance Definitions.

A balance can be predefined, created by Element Templates, or can be user-created:

• Predefined: There are some predefined balances provided by Oracle in Payroll, like the Net Pay. It would give the net amount of pay that the employee would get at the end of the month.

• Other: Other balances are mostly created by the Element Templates during element creation. These are generated along with formulas when elements are created.

• User-created: In case any more balances (other than those described above) are required, the user can create their own balances separately. But this is rarely done, as the above two types of balances are usually enough to perform the Payroll functions.

 The critical aspects of a balance are:

• Balance Categories - how the balance is categorised and utilised for calculation, e.g., earnings, deductions, etc.

• Unit of Measure - how the value of balance is measured, e.g., money (currency), time (hours, days, weeks, etc.), or any other numerical unit.

• Generated Balances - those balances that are generated by element templates

• Database Items - a code by which you can access a value from the database

• Remuneration - the value of the balance

 There are two components for a balance: Dimensions and Defined Balances (the time period of calculation or accumulation of the balance), and Feeds (the inputs required for the calculation of the balance).

Predefined Balances

Each legislation comes with predefined balances provided by the Global Payroll. Predefined balances mostly contain information about the earnings and deductions.

The Dimensions, Defined Balances, and Feeds would already be seeded for these balances. As they are system-defined, they cannot be edited. However, they can be removed from a Balance if required.

 The following are the predefined balances provided, classified based on their category:

 Earnings

• • Standard Earnings

  • Supplemental Earnings

• Deductions

  • Pre-Statutory Deductions

  • Social Insurance Deductions

  • Tax Deductions

  • Involuntary Deductions

  • Voluntary Deductions

  • Total Deductions

• Gross and Net

  • Gross Earning

  • Gross Pay

  • Net

  • Net Pay

Dimensions and Defined Balances

They are the definition of how to retrieve specific values for the accumulation of the balance. Dimensions are predefined by Global Payroll. They can be utilised by the legislations to create Defined Balances for specific balances.

A balance’s Dimensions and Defined Balances contain the following components:

• Time: e.g., Period to date, Fiscal Year to date, Core Assignment Tax Unit Year to date, Term to date, etc.

• Employment Level: e.g., Relationship, Term, Assignment

• Context: (for few) e.g., TRU, Element, Payroll

Feeds

Feeds are the definition of what data values are to be used for the accumulation of the balance. Feeds can be defined by Element Input Values (as definition) and by Run Result Values (during the Payroll run). The unit of measure of the Input Value and the Balance should be the same.

There are two types of Balance Feeds:

• Balance Feeds by Element: It indicates one or more Element Input Value(s) to add or subtract from a balance.

• Balance Feeds by Classification: It attaches a Primary or Secondary Element Classification or Subclassification and uses the input value that has the special purpose of a primary output value.

Balance Exceptions and Reports

Balance Exceptions are a mechanism to find deviations in calculations through Dimensions. You can define the criteria to be used in Balance Exception Reports to identify overpayments, underpayments, and trends.

Any dimension can be selected, based on which the deviations in the balance will be returned in the Balance Exception. For example, the deviations in the balance of Net Pay of the employees for the past three months can be found using Balance Exceptions. The task associated with it is Manage Balance Exceptions.

You can create an Exception Report Definition by using the created Balance Exception. After you have created the required Balance Exception, you can add it to a new Balance Exception Report. The task associated with it is Manage Balance Exceptions and Reports.

Once the Balance Exception Report is created, the report has to be run to get the results of the Balance Exception. To run the Balance Exception process and view the Balance Exception Report, the report associated with it is Run Balance Exception Report.

Krishnaa Lakshmanan

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