Challenges and Best Practices with UK Payroll Implementation – Part 4
Payroll Parallel Run in payroll implementation
This stage validates your new payroll system configuration against the existing system. Ensure you justify your timing for completing the activities.
1) Prepare your team for manual entry during the PPR stage to support the existing system.
2) Follow your end-to-end payroll run book as you did with the existing system.
3) Ensure thorough reconciliation and validation of:
a. Gross to net report -> Payment Register
b. Gross to net report -> Element register
c. Gross to net report with -> FPS and EPS
d. Validate your statutory balance report.
e. Develop a variance report to cross-validate earnings with the previous month, providing control and confidence to higher management.
4) Set a tolerance limit, as a 100% match may not always be achievable due to system differences.
5) Validate all legislative reporting details, such as pension submissions and employer contributions, during reconciliation.
6) Validate the retro process before transitioning to production.
7) Establish a release management process to transition any changes applied to your PPR instance to production.
Level up your expertise with Fusion HCM + Payroll Training for EBS HCM & Payroll (Free)
Transition
This is the final stage of the program, preparing for the new system. Ensure you initiate the change management process well in advance.
1) Define detailed cutoff plans.
2) When deciding the go-live date (April is ideal but be aware of potential MCR changes), plan support for your payroll team during mid-year go-live.
3) Avoid mid-year go-live before the pay period ends, as the new system may not accommodate retro pay in the first month.
4) Update HMRC representatives about your situation.
Note: Always remember while you are preparing for go-live, your support team is ready to take the transition and understand the patching cycle , your production cloning activity schedule and your team understand the pre-clone activities and you have setup robust configuration management process in place.
