Successful Businesses require effective communication with all the parties involved. Communication is required at various levels whether it is a legal requirement or for internal and external requirements. SAP provided multiple standard correspondences from the system. Correspondence in sap can be requested from various screens from itself. You want to automate correspondences as much as possible to simplify these communications.
Examples of various communications are as mentioned below:
- Payment Advice
- Notes to payee
- Account Statement
- Balance confirmation
- Payment Reminders (Dunning)
- Payment Difference
- Document Creation
- Periodic Bank Account Statement
Configuration Steps for Correspondences
Correspondence types: Every Day your company requires different kinds of correspondence, which is mapped in the SAP system by Correspondence types. Must be created for each and every correspondences required in the system
Standard Correspondence types are as below:
Payment Notice SAP01
Account Statement SAP06
Individual Correspondence SAP10
Open item List SAP14
User Defined
Configuration for Correspondence Types
- Required Information
- Account Number
- Document Number
- Additional Texts required
- Correspondence can be used cross company code wise
- Number of date fields required
Forms: Every letter in SAP is created as a form. The layout of the letter used in correspondence is created as a form. Standard SAP forms are already provided in SAP. Customizing by copying these standard forms is possible.
Programs: StandardPrograms exist in SAP to generate these output correspondences by fetching data from the system in accordance to the requested correspondences.
Variants:To execute programs in background the selected variables are saved in the system as inputs so that it is not required to enter the same details repeatedly.
Call Up Functions:To specify which correspondence can be used in conjunction to which online SAP function there is a configuration required for it is which is called the Call up function
The Configuration steps can be described in a flow as below
-Correspondence type is assigned to a print program a print program is assigned to a selection Variant and a Form.
Defining Correspondence is done in three ways:
The process steps to generate a correspondence is in two steps:
Example of Requesting a Correspondence:
